Printers: Selecting a Printer in Active Directory

Scope

This instruction covers how to select a printer in Active Directory.

Distribution

Employee Technical

Employee^*

Ownership

The PC Services Director <e-mail> is responsible for ensuring that this document is necessary and that it reflects actual practice.

Activity Preface

These tasks are performed whenever an employee wants to select a printer from Active Directory. Once selected, the printer will appear in the available list of printers on the print menu.

Repeat these instructions for each printer to be added.

Employee

1. Navigate to the Find Printers window from the Windows desktop

Click Start > Search >For Printers

This brings up the Find Printers window.

2. Click the drop down arrow to the right of the In: box and select star from the list.

3. Fill in the Name: field with the building abbreviation and floor number where the printer resides.

Refer to Printers: Building Code Abbreviations.

The field is not case sensitive

Examples:

TLC3
gvt1
mcc2

4. Clear the Location: field, if necessary

This field should be blank.

5. Leave the Model: field blank.

6. Click the Find Now button.

A list of printers matching the search criteria is displayed.

If you enter the building abbreviation only, and do not specify a floor number, the resulting list includes all the available printers in the entire building.

7. Double click on the desired printer from the list displayed.

You may see a message telling you that the driver for the selected printer is being installed.

You may see a message telling you it is connecting to the specified printer.

8. Send something to the printer to test that it works.

9. Call the Help Desk if you have problems.

End of activity.

Printers: Selecting a Printer in Active Directory: Flowchart

Effective: 10/7/03

Revision: 3